No matter what size your company or business is, being able to manage all the human resource aspects of your company is a time-consuming, but necessary, part of running it. However, thankfully, there are a number of different HR software options out there to help you out. But, the best one for your company or team will depend on the number of people you are managing as well as the type of needs your business has. There are several HR management software options out there, and each one has a slightly different focus. This means that it is really important to carefully select which human resource management software you use. To help you out, this article outlines all the options, providing the necessary information and comparing the different options for those of you looking for HR management software.
How we have ranked HR software
In order to compile this list of the best human resource management software, we went through a very careful process. This meant taking a look at the different HR management software as ranked by various software-ranking companies. Through this process, we identified the top 100 products including the best HR software for small business owners.
Once we had a list of the top-ranked products, we made sure to look at the reviews from users of these products. Additionally, we watched any demo videos provided and also undertook to make use of any free trials for each of the SaaS HR options provided. With all these factors in mind, we created a score and ranking for each solution.
The result is that from the original top 100, we had our own rankings that had taken into consideration both functionality and usability. We then chose the top HR system software for our list, making sure that each was the very best option. As such, each of the solutions found here offers the best service in the specific niche they occupy.
As everything moves online, being able to use human resource management software is a must in streamlining and promoting the efficiency of a company. There are a ton of options out there though, especially when it comes to the best HR software for small business owners. This means that you do have to be careful which software you choose as some do not offer the same performance and features as others. It can be hard to choose the best, especially when comparing whether to use a SaaS HR solution over a standard HR system.
In fact, some HR management software does not actually have the basic features such software should have. In conjunction with that, popular HR solutions are often chosen by users who do not know the differences or neglect to consider the functionalities or their own requirements. With all this in mind, the list here is made up of HR management tools where their features, rather than just their aesthetics, were considered. Each of these solutions was chosen from an initial top 100 list and is the best of the best option out there.
HR software overview
When you are attempting to manage a company, whether it’s tracking job applicants, managing the payroll, administering various benefits and taxes, or even organizing training courses, HR management software is a must. For keeping everything operating smoothly, this type of HR system solution is what you need.
What is HR software?
Human resource management software is the solution that can help you perform everyday tasks without missing out on important events. For instance, it’s a great option to streamline and automate your business, making it easier to manage all aspects of the business relating to employees such as paychecks, time off, creating performance reviews, and so on. Of course, what specifics each solution provides does depend on the individual HR tool. Some can perform more in-depth options such as fully automating finances, while others focus on streamlining the hiring process.
SaaS HR software, for instance, is actually an outsourced option provided and monitored by a third party leaving you completely free. Some of the other best HR software for small business owners is completely hands-on or helps to shorten hiring time.
For the most part, though, the best HR software is one that offers a wide array of features and functions. Depending on what you are using it for, it can also be important to have the ability to handle large numbers of employees or, conversely, deal with just a few.
What does HR software do?
An HR system is a very useful solution for automating and creating structure and efficiency in the workplace. It can be used for all manner of HR-related things including payroll, disabilities, time off, and more. Here we will quickly look at the main things that the best HR software for small business models can do.
- Management — All HR solutions provide a ton of management options. This can be everything from time tracking to keeping up with legal requirements. Depending on the level of your system, it can cover insurance, payrolls, disabilities, time off, and more.
- Automation — Any HR tool allows you to automate large portions of your workflow. Paychecks can be scheduled, checks can be organized, and more. All of this can be done automatically so there’s no need for you to try to keep track, especially in a large or growing company.
- Streamlining — With all the above factors in place, you’ll find that everything is streamlined much more effectively, Nothing will be out of place especially as most software will be able to scale as your company grows.
HR software meaning
HR software is simply a service that ensures all your HR requirements are managed in one place. It covers a series of different disciplines with individual solutions. The software is designed to make the employer’s management job a lot easier.
Main features of HR software
As with all software types, human resource management software comes in a range of different types. Some offer better features than others, though all of them do help to ensure that records are kept for all employees. There should be intuitive UIs for a better experience, and strong support should the HR system fail at any time. Here are some of the main features that HR management software should be offering.
The best HR software for small business models will include applicant tracking. Not just for small companies, but for large ones too, this feature means that top applicants won’t get missed. The top AT tools allows you to follow potential candidates from the moment of their first interaction right through the hiring process to the day they leave your company. But, this type of tool needs to be carefully considered. Is it a tool that integrates well with current software, and does it handle unlimited users?
A core part of any good business, having good benefits administration tools can really help to elevate the way the company works. This feature allows employees to select and customize plans as well as making it easy for employees to register for benefits. This tool should handle everything from medical and dental to life insurance, and disability.
Good customer service
Finally, it is imperative that the SaaS HR software you choose has strong customer service. For the most part, if you choose software with an intuitive UI, you will find that everything is relatively straightforward. However, it is important that there is support should the system fail, have glitches or some other issue arise. If the software you’re looking at has lackluster support, it is best avoided.
Benefits of using HR software
Before launching right into getting some human resource management software, it’s a good idea to know why exactly you should be using this kind of solution. The type of HR system you need will depend primarily on the size of the company. With that in mind, choosing the right software for the company will increase its overall efficiency.
There is a wide array of different features and benefits that come along with an HR system. In this next section, we outline a number of different use-cases for HR management software. Whether for a large business, or a small growing startup, here are some important benefits to consider when looking at this software.
One of the massive benefits this type of software can provide to any type of business is evaluating the performance of employees. By using this software, it’s possible for you to see whether you have got the right people working in the right place. It also means you can check to see whether their skills are up to the required standard or not. This can then lead to the need for training. By utilizing this tool, it’s possible to see if there are any issues and, if so, where they lie.
Schedule training courses
Once you have identified areas where skills need improving, the best thing about human resource management software is that you can then set up online training platforms for your employees. eLearning tools can also be added to the system to ensure that the right training content is delivered to your employees. You can also make sure that this tool is installed either locally or run on a specific device giving you even more control over the whole process.
Scheduling and shift planning
If you have a multitude of workers, then being able to schedule and modify shifts easily within the HR program is a must. Often, this is managed by a separate app, but it can be integrated into the main HRMS suite that you have as well. For the best HR software for small business owners, this type of tool is still a necessity. This can switch you from using a simple spreadsheet that’s manually updated to a fully realized system that offers more flexibility when it comes to updating and modifying.
Compliance with legal requirements
Top SaaS HR solutions will also help you to ensure you are complying with all legal requirements pertaining to your business. This can be hugely beneficial especially when a third party takes this on. It can make sure that you are offering the correct benefits, paying out properly, providing the right disability coverage or life insurance and so on.
Which companies should use popular HR software
When it comes to HRMS programs, there’s almost no company that won’t stand to benefit from such an option. Of course, due to the different types of businesses out there, there are various options available. For instance, large businesses may do well to utilize SaaS HR outsourcing options, whereas smaller companies may need human resource management software that they can manage themselves. Depending on the size of the company, different businesses need different things, which makes it very important to check the software on offer.
Large companies should very definitely be considering HRMS of some kind. These systems really help to ensure that everything is streamlined and operating efficiently. The type of HR solution that a massive company should be using will depend on whether you intend to outsource, manage this yourself or even opt for a Professional Employee Organization (PEO) service to take over completely.
Small businesses and startups would also do well to utilize this type of software. And that’s because it can help to make the little things easier. Even with just a few employees, having everything within an HRMS can mean that there is more time to actually focus on tasks and projects while still maintaining efficient records, payrolls, and benefits. Especially for smaller companies, the ability to keep track of legal requirements can be extraordinarily helpful.
What does the HR software cost?
The cost for the best HR software for big and small businesses will vary dramatically. This is to do with the various features each will offer. For instance, a package that caters to a large company with hundreds of employees will be more expensive than some basic human resource management software aimed at just a small, startup company. As such, costs vary widely.
Some software is available for free, but it tends to offer limited benefits and is better suited to small companies with fewer than ten people. For software options that charge, this is often based on a charge per employee. This can be anywhere from $2 per employee per month right up to $12 per month. Of course, it’s worth bearing in mind that some HRMS suites will also charge extra for additional modules that are added to the program such as hiring apps, payroll, and so on.
Types of popular HR software
There are a number of different types of HR software out there, most of which have the same basic elements to them. However, there are some slight differences in the software available. For instance, some are geared toward small companies, others to large ones. With that in mind, the main types of HR software include options for startups, outsourcing options, or even on-premise solutions.
For small companies, the best HR software for small business operations includes an easy transition from paper to online. These more basic options are perfect for those that don’t like their current system too. They cover all the most necessary features including applicant tracking, employee databases, payroll, and benefits.
SaaS HR programs are great because they are owned by a third party. Large or small companies can simply access this type of software via the internet and pay a subscription to use it. As with other options, the subscription will depend on the number of users. This is often a cheaper way of doing things when compared to the on-premise option.
In contrast to the cloud-based outsourcing option, on-premise requires the software to be installed on your actual servers. This can be downloaded to specific computers or to all of them. Of course, this will depend on the number of licenses for the software you have paid for. It can be more limiting though because it is usually only provided to just a few computers and users making the more modern, cloud-based options much more efficient.
Trends in the best HR software
The best human resource management software will offer a variety of different features, be fully integrated with pre-existing software, and be easy and intuitive to operate. However, technology has a tendency to move forward swiftly, which makes it important to keep up-to-date with any possible changes. Therefore, it’s important to look at the latest software trends to ensure the best software is selected. Here are some of the top trends in HR solutions.
- Layout and UI — The look, design, and usability of an HR interface are hugely important. Poor design can affect productivity as well as getting the implementation process of the ground. Good UI is a must.
- Hire time — Top HR systems offer full applicant tracking, which can improve hire time and speed up the process of getting new employees. Especially for larger companies, this is an important feature to consider.
- Integration — Being able to integrate the HR solution into the current ecosystem and software of the company is a necessity. It needs to work alongside other features and functions such as project management tools for a truly seamless workplace.
- Company size — Not all software can handle large numbers of employee profiles. It’s important to keep an eye out for HR solutions and tools that can handle higher volumes if this is needed.
Which is the best HR software?
Choosing the best human resources management software is always a complicated procedure especially as there are many different HR system options available. Finding the best one is best done by actually testing each of the HR management software options. As such, we suggest that you start with the software options we have listed above as they are the ones we think are the best of the best HR software. These are all top of the market thanks to their wide range of excellent features and friendly UI.
How to choose the best HR software
When it comes time to choose the best HR software, you need to make sure that it matches your specific requirements. We’re here to help you make the right choice in your SaaS HR decision. On top of checking our carefully created list of the best HR management software out there, we do recommend looking at the various software options yourself.
For the most part, the best HR software for small business owners is available in a trial or demo version. This means that you can actually get the software without having to pay for it and check out the services for yourself. Make sure that you look at the UI, customer support, features, integration options, installation and maintenance, and so on.
You will also need to actually inspect and test the specific features you will need including whether you want to outsource using SaaS HR software, or whether you need to focus on streamlining, finances, or employment. If the software doesn’t offer what you want in the way you want it, simply finish the trial and select another option from our list to test.
Making sure that you streamline and automate your business is very important for efficiency. This means it is very important to choose the right HR system for your business. However, with so many different options out there, you don’t want to be paying for features you don’t use. After all, the best HR software for small business operations doesn’t always come cheap. So, no matter if you’re a small business, a startup, or a large well-established company, the best HR management software is a must. To aid in making the right choice, this article gives you all the information you need to make this decision when choosing the best HR software and lists our top choices.