When it comes to managing a team, it’s a great idea to be able to have software to help you out. There are a number of different task management solutions out there. However, the best one for you and your company does depend on the size of your company and the type of business that you run. This is because each of the software solutions offers a different combination of functions and specializations. As such, you need to carefully select the right task management tool to suit your needs. This article provides the help you need for those of you looking into different project task management solutions and offers a comparison of the different types of software.
How we have ranked task management software
Creating this list was no easy task. In order to do it, we looked at all the paid-for and free task management software available. First, we took a look at the rankings from several software-ranking companies for the different project task management solutions. From this, we selected the top options, up to 100, for more detailed scrutiny.
Next, we looked at actual user reviews for each of those project task management solutions. We did this as it is very necessary to see what actual users think of a product — they are likely to give accurate and unbiased views. Additionally, we tested each task management tool ourselves through the use of free trials and demo versions. In this way, we were able to look at all the available features including UI, design, mobile compatibility, workload capabilities, and more.
By considering all of these factors, we create a score and rank each task management tool. The result is that only those task management systems with the best features, design, and interface are listed here. As such, you can find the very best of the best task management software right here.
As businesses grow, it’s important for managers to be able to remain on top of everything that’s going on. One of the ways to do this is through a task management system. These types of solutions provide managers with an organized system that enables them to identify issues, monitor progress, and manage the flow of work needed within a team. Especially as everything moves online, it’s important to be able to have such a system in an online form as well. But, not all the task management tool options out there are great. It can be hard to find one that meets all the specific requirements.
In many cases, users will simply select the most popular project task management tool without actually considering if it offers all the features they need. To help you out, we rank all the best task management software by their features and what they offer, not on their looks. All the options provided here have been chosen from the top-ranked project task management products and are the best of the best out there within their individual project management niches.
Task management software overview
Being able to manage a growing team of people, some of whom work from home with others at the workplace, is a growing necessity. A task management tool keeps everything organized in one place allowing managers to delegate, adjust schedules, track tasks, schedule tasks, and more, all within one space.
What is task management software?
As more and more businesses move online, keeping track of everyone remotely is key to their success and efficiency. This is where free task management software comes in handy. Task management is used across all industries and is there to aid in planning projects, allocating tasks, scheduling, and keeping up to date with the workflow. It means that everyone in the team can work more effectively together in a more seamless way.
Each task management system offers a range of different features. For some, the emphasis will be aiding with management by offering options such as list-making tools, scheduling tools, and the like. Others will focus more on file sharing and communication links. As such, it is important that both individuals and companies recognize what they need in their task management system and select the right tools accordingly. Therefore, there is a large array of different options to choose from.
What does task management software do?
Project task management software has a wide array of uses. Mainly, it helps managers to organize tasks, keep up to date on their progress, create priorities, and enable full collaboration between team members. Below you can find some brief features for the best task management system.
- Organize — the best task management software helps to organize the team as a whole. It does this by being scalable and flexible so that the workflow operates smoothly across all areas of the team. It’s all in one place too and provides a wealth of different features to help the team keep on track.
- Collaborate — task management software also encourages teamwork through the various communication channels available, although these differ between solutions. Overall productivity is improved as users can constantly collaborate, send files, and exchange ideas all within the same platform.
- Prioritize — it also enables managers to prioritize some tasks over others as and when needed. This helps in ensuring deadlines are met and that the workflow continues unabated.
Task management software meaning
A task management tool is something that can be used to unite a team. By using such software, managers can be more effective, creating a more efficient workflow in the company. Free task management software is available to create lists, delegate tasks, prioritize workflow, allow reports to be made, and even provide strong communication channels. All of these features serve to make task management a lot easier in the workplace. Not all task management solutions offer all these features though, but the best task management software has this and more.
Main features of task management software
The best task management software has a vast selection of different features, all designed to make everything in the workplace more streamlined. The best task management tool will also provide clear communication channels, along with scheduling and reporting capabilities too. As such, both managers and workers can collaborate easily to provide a faster turnaround on projects and tasks. Below are a number of the top features available in project task management solutions.
An important feature for this type of software, integration capabilities mean that other apps can be amalgamated into the software too. This can be particularly beneficial when it comes to things like incorporating Google Calendar, communication apps like Slack and so much more.
Track task progress
The best task management software will also provide a number of different tracking options that can be made use of. This means that everyone involved will know what stage the project is at and how well everyone is achieving their goals. Better yet, some solutions available will even allow projects to be seen from multiple views.
Good customer service
Importantly, good task management software will also have strong, responsive customer support in place. This will include a live chat or email option. It’s important to consider this when selecting the best option as it can slow down the workflow.
Benefits of using task management software
When taking a look at the best task management software, you need to consider all the benefits it offers. Each company will have different requirements though, so it is necessary to take a look at the different features provided by the software. Larger companies will need the option to manage numerous projects all in one place. The storage capacity will need to be higher, and communication channels may need to be improved. In contrast, smaller startups may simply need scheduling options, reminders, and a calendar to keep on track.
There are so many benefits to task management software, so we have taken a look at some different use-cases for these solutions. Whatever you need this software for, here are some of the big benefits that using this software provides.
Reminders, notifications, and priorities
A major benefit that task management software can bring is that it will have a number of reminder, notification, and priority options. In this way, managers can clearly communicate to their workers what needs to be done. Additionally, it ensures that deadlines are clear and goals are met.
Bigger companies will need the ability to access and run a number of projects and tasks simultaneously. Particularly if these overlap, it can be incredibly helpful to use task management software that can handle such traffic, providing seamless integration across different departments within the company.
Task lists and schedules
Top programs will also help to create task lists and schedules. Better yet, they can copy and recreate recurring tasks so that you don’t have to. Saving tasks in a template is an easy workaround to get things moving ahead faster.
File sharing and communication
Being able to communicate swiftly and effectively is a must. The best task management software provides this in a number of different ways and allows various additional communication apps to be integrated into the process. On top of that, some software solutions also allow big file-sharing options, so that work can get passed around quickly.
Instead of having one set layout, many task management system solutions offer multiple view options for managing tasks. This means that you can look at them in the way that’s most comfortable for you, maximizing your time and improving efficiency. Often, project task management software enables you to view tasks on a board in a list, calendar, table, timeline view, and many more.
Easy to use UI
Top free task management software needs to be easy to understand and use, particularly for beginners. This means that it should be adaptable to both code and non-code using teams. Collaborations should be easy and intuitive and the general interface should be straightforward.
In this day and age, the software will also need to be mobile compatible. This means that users can get updates, work on projects, and communicate via their mobile devices and not just when they are at their desks.
Regular updates and features
It’s also important to choose a solution that gets regular updates. This means that the team behind the software is on the lookout for bugs and also provides new features regularly. Providing them with feedback will only help your productivity in the long run too.
Which companies should use popular task management software
Anyone can, and probably should, use a task management system in their day-to-day work. However, the type of software used will depend on the business in question. There are different project task management tools that cater to different companies, specializing in various things such as scheduling and reporting over file sharing and communication. The type of software depends on the setup of the business too and should be something you think about clearly before selecting an option. Below are a few different companies that should consider which project management tools they need.
Schools and universities
Educational institutions will benefit from a number of different task management software options. The use of schedules can be hugely helpful for both teachers and students. If there are group projects, teachers can set up these within the program so that students can collaborate with each other easily. Better yet, many task management software options are free for educational institutions.
Large and small businesses
Businesses of all types will benefit from using the best task management software. No matter the size of the business, being able to handle all the projects in one place is very useful. Smaller companies will be able to make use of scheduling, app integration, goal setting, and basic communication. Larger companies can make the most of these features as well as large file-sharing capabilities, multi-project options, and more.
Even individuals can benefit from using task management software. There are a number of options out there geared towards single users as well. Single users can make exceptional use out of the to-do list options, subtasks, self-set deadlines, recurring due dates, and easy mobile compatibility.
What does the task management software cost?
The cost of a task management system really depends on the size of the company using it. There are of course free task management software solutions out there, but these tend to be best suited to individuals. For larger companies, there will be a cost. The price does vary, but the best task management software can cost from as little as $8 per user per month to as much as $20 per user per month depending on the features that are needed. It is very common that pricing will be based on the number of users. Some products also offer flat rates rather than a per-user rate. These can cost around $99 to $300 per month. Teachers and students can take a look at the different options as many will offer free task management software to these groups.
Types of popular task management software
There are a number of different types of task management software. The one that meets your needs depends on the type of use you have for it. Of course, at the basic level, all workplaces need the same functions such as collaboration, organization, delegation abilities. But, some need something else including higher levels of communication, file storage, and time tracking options.
Start-ups, small businesses, and new projects
For newly formed companies, or those needing to monitor a brand new task or project, there are some features that should be prioritized. For instance, these include the ability to include milestones or goals. Additionally, it can help to have reporting functions, calendars, Gantt charts, and more for time management. Finally, these types of projects often require a lot of back and forth, both verbally and with files. It is important that there are good file storage capabilities and version control as well as the option for file support via various cloud-based storage options.
With many software options basing their cost on the number of employees, some of the best project management software solutions cater to this larger workflow. Big companies will need to look for options that can handle input from 100s of people at one time, particularly when it comes to communication. There’s also the need to be able to manage multiple projects in a single space, rather than just one project at a time.
Trends in the best task management software
The most popular free task management software are the ones that offer the best features and a range of different options for management. This means being able to provide flexibility in the way tasks are viewed, notifications, collaboration features, and more. Importantly though, technology and the needs attached to this are always changing. This means that what was useful one day, can be obsolete the next. With this in mind, it is imperative that you keep up to date with the latest trends in free task management software solutions as this can affect which option you choose. Below are some of the current trends in the best free task management software.
- Layout and UI — any task management system needs to be intuitive to use. There should not be a lengthy time period to get to know and understand the way the system works.
- Reporting — An often overlooked feature, reporting is hugely important in the communication section as it allows your employees to actually give feedback and provide updates on where they are within the project.
- Mobile Compatibility — Being able to access the software from a mobile device and get updates on the project while away from the desk is hugely helpful.
- File sharing — Large file-sharing capabilities are important, particularly for larger companies or those with a graphics base. The ability to file share should be carefully considered when selecting the final task management software to use.
Which is the best task management software?
It is a complex process to choose the best task management tool. There are a number of great project task management solutions out there. Many of these have numerous special features too, that cater to niche groups and businesses. We are here to help you find out which ones are the best options for you. You can check out some of these options for yourself too, through the use of different free trials and demos. However, if you are going to go this route, we strongly suggest that you look at our top list as these are the ones we consider to be the best of the best across a number of different market niches.
How to choose the best task management software
Whatever task management tool you are looking for, you need to check carefully to ensure it meets your management needs. At the end of the day, you don’t want to select an option that is great for small groups when working in a company of hundreds. With that in mind, we are here to help you do that. We take a look at all the options and curate that top list for you to check out.
As with a lot of software, most task management system tools have a trial version enabling you to see the specific features for yourself. You should be looking at the size of the project the software can handle, can it cope with multiple projects at the same time, does it offer templates, version control, reminders, and prioritization functions. Other often overlooked aspects include checking the view format available so that you can check in on all your workers. Finally, you need to consider the cost, operating system compatibility, and mobile optimization. If it doesn’t offer the things you need, simply end the trial and try another one from our list.
To maintain order in your workplace, free task management software is a great help. To be able to manage, organize, track, and prioritize tasks, a great task management tool is essential. Some of the options out there can be used for free, while others do come at a cost. However, whether you are a large or small business, it is essential that you choose the right task management system. To help you make the right choice, this article gives you a wealth of information to use when choosing the best task management software and provides you with our top list options.