Best Facility Management System

What is Facility Management System?

FMS is software that manages the facility and its resources. It is a tool in the vertical industry that helps manage the information about all the business assets. It also manages the people, their performance, time and attendance records, etc.

Moreover, FMS is a tool that helps manage information about all the assets of an organization.

The main purpose of using this tool is to make sure that all your employees are working at their best and that there are no losses for any reason. You can find out if someone is not showing up on time or if they have taken extra leave without informing you beforehand.

What Does Facility Management System Do?

You can manage your facilities on one platform with the best facility management system. An FMS is a software solution that helps organizations, such as schools and hospitals, manage their facilities more efficiently. These tools can support maintenance and operations workflows, automate processes, and track data across various facilities.

Facility management systems’ design helps you meet the demands of managing multiple facilities. You can use these systems to:

Track Maintenance Tasks

You can use the software to track when certain items need repair or replacement. This helps you avoid costly mistakes and ensure that everything is working properly. Therefore, your employees are safe and comfortable at work.

Automate Facility-related Administrative Tasks

Manage employees and contractors more efficiently with a centralized platform where you can track their time, expenses, and other important information about them. The system also allows you to access real-time information about the status of their work to make better decisions.

Streamline Purchasing

Get rid of the paperwork by using a paperless system to streamline operations across departments. This will help reduce costs while improving service levels and employee satisfaction.

Manage Inventory and Assets

Facility management solutions can help you keep track of all the items in your building, such as furniture, office supplies, and more. This will let you know when something needs replacing, so you won’t run out of essential supplies like paper or printer ink before they’re replaced.

How We Rank the Best Facility Management Systems

Our rating system takes into account important factors such as price, ease of use, features and support. In addition, we assign a unique score for each facility management system, called the Genius Score, based on external evaluations and our internal testing. For a detailed overview of our methodology, visit our full rating methodology page.

Main Features of Facility Management Software

There are various types of FMS available in the market. Companies use facility management systems to manage their buildings and other infrastructure.

The following are some main features of the facility management solutions:

Asset Management

Most assets are tangible or intangible resources of value to an organization. They could be buildings, furniture, equipment, land, etc. The asset management module in the FMS manages all the assets in your organization and their related information like location, condition, cost of purchase, maintenance history, etc. This helps you identify which asset is more important and how much money should be spent on each asset.

Space Management

Space is an area where people live, work, and perform their activities. Space management helps you plan how much space should be allotted for each type of activity and also helps you manage vacant spaces in your buildings, such as offices and conference rooms, etc. This helps you identify what kind of space is available in your organization at any given time and where it is located.

Contractor Management

Most contractors are third-party organizations or individuals who provide services to other organizations on a contractual basis, either permanent or temporary. The contractor management module in the FMS helps you manage all the contractors working with your organization, including their contact details such as phone number, email address, etc.

Benefits of Using Facility Management System

FMS tracks the work orders for services for preventive maintenance, reactive maintenance, and other requests. From scheduling routine inspections to tracking and responding to emergency requests, facility management solutions are useful for many industries.

As technology advances rapidly, these software solutions have become more affordable, increasing adoption across many industries. Facility managers can use this software to increase their productivity and reduce costs while providing better customer service. Below are some benefits of using facility management solutions:

Increased Productivity

The first and foremost benefit of using an FMS is increased productivity. When you have automated facility management software, your employees will be able to spend more time on their core tasks. They will not have to waste their time on mundane tasks like entering data manually or calling for service requests. The software also eliminates the need for manual monitoring, which results in improved security and safety in your office premises.

Better Customer Service

Good FMS software can help you to improve the level of customer satisfaction. In addition, a good FMS will allow you to know all your tenants and staff and their needs. It will also enable you to keep track of all the maintenance activities, which will help in ensuring that your clients are always happy.

Better Control over Operations

FMS software can also help you manage your business better by providing you with a detailed overview of all operations and activities. You will be able to see where the bottlenecks are so that these bottlenecks can be fixed immediately through proper training or hiring more staff members. This will help in reducing wastage and improving efficiency in your business operation.

Reduced Costs

Another benefit of using facility management software is reduced costs. You will be able to streamline your business processes and reduce manual oversight, which will help you cut down on human resources, administration, and maintenance costs. Moreover, you can also reduce your energy consumption by installing energy-efficient equipment at your workplace, which will help you save money in the long run.

Who Should Use Facility Management Systems?

Companies with many locations and multiple facilities can benefit by using a facility management solution. This type of system allows the company to manage all its buildings, equipment, and assets from wherever they are. They can update the status of a building, monitor the progress of an employee’s work order, and more.

One advantage of these software programs is that they allow companies to hire employees from different locations, which can be helpful if your company has many locations.

For example, your San Francisco office might have someone who specializes in home repair. However, you cannot hire this person at your New York City office because it would be too far away to travel to work every day. With facility management software, you can assign this person to work on home repairs for homes within driving distance or even just a few hours away.

How Much Does Facility Management Software Cost?

The best facility management software is priced based on the number of facilities and employees using the system. For example, a small office with 20 employees would be charged less than a larger office with 100 employees. In addition to pricing based on the number of users, some vendors charge per facility or year, and others charge per building.

Typical Price Range Levels

The average cost of facility management software is $300 to $600 per user per month. This includes software fees and service fees. Some vendors offer enterprise pricing, which can save money if you have more than 50 users or more than 1,000 facilities. Vendors also offer volume discounts when you purchase more than one license at once or multiple years in advance.