Best Expenses Management Software

List of the Best Expenses Management Software

Here is a list of the top-rated expenses management system products on the market.

There comes a time in every business owner’s life when they need to start taking their expenses more seriously. You will find yourself on the hunt for the perfect expenses’ management software when this time comes. However, here’s the problem: there are many options out there.

It can get overwhelming to try to sort through everything and pick the system that will work best for you, which is why we created this guide. It will help you choose from a collection of the most powerful and popular expense management systems available today.

Let’s get started.

How We Created the List of the Best Expenses Management Software

We wanted to make sure that our top picks were based on more than our own opinions. Therefore, we took a look at what other software resources had to say. We looked up the highest-ranked products from multiple software rating services to narrow down the top 50-100 products.

Moreover, we read through multiple user and expert reviews of each product. This included testimonies from small business owners and CFOs who are currently using these tools. We were also able to get our hands on recorded demos for a few of the products. This helped us understand how each program works and what it can offer for you and your business.

Lastly, we let experts evaluate the UI/UX design and usability of each tool. We took into account both search intent data for the product and current trends in website traffic (via Google Trends) and social listening (via Social Animal). We then used this information to determine a score and ranking for each product.


Choosing a new expense management system is no easy task. However, with our comprehensive ranking, you should be able to find the tool that will help you keep track of your budget and save money. We created an overview that allows you to compare all major systems at a glance and find the software that best suits your needs.

All the expense management solutions on our list are free to try. Therefore, we recommend taking advantage of those free trials and testing the software yourself. You can then see which solution works best for your company and decide on one that meets your requirements.

We wish you luck finding and implementing a new solution for your expense management!

Expenses Management Software Overview

Below is a quick breakdown of expenses management software and what it means to you and your business.

What is Expenses Management Software?

Expenses management software is a solution that helps businesses track and manage expenses. Expense management tools simplify recording business spending. Therefore, your company can quickly and efficiently track where money is going. The software provides businesses with visibility into their expenses, helping managers stay on top of spending habits and budgeting.

Expenses management software can improve the efficiency of your organization’s employee expense reporting process by automating many of the tasks involved in managing expenditures.

Expense reports can be created and submitted online, eliminating the need for paper filings. Most systems will include functionality for submitting receipts electronically and automatically checking for errors. Additionally, expense management systems often allow users to set up approval workflows to ensure that all reports are reviewed before being reimbursed.

The types of expenses tracked with this type of software vary from system to system. Still, most will allow you to record travel expenses, such as airfare and hotels, and other types of business spending like food and entertainment costs. Some systems also allow more general expense tracking for office supplies and rent payments.

What Does Expenses Management Software Do?

Expenses management software enables companies to track, control, and optimize their expenses. These solutions’ design simplifies collecting expense reports, route submissions for approval, and automatically reconciles expenses against company policies.

Moreover, expenses management solutions help organizations maintain compliance with regulations. They also improve employee productivity and effectiveness and reduce costs through streamlined expense reporting processes.

HR professionals, accountants, travel managers, and business travelers can tackle the complex task of managing spending in an organization using EMS. Organizations can also use expenses management solutions alongside other applications such as time-tracking software or payroll software for a more comprehensive financial solution.

Use cases for expenses management software include:

Employee Expense Reporting

Companies can have employees submit their expense reports via mobile app or web portal to the finance department for approval. These systems streamline submitting receipts and other relevant documentation.

This is by automatically attaching them to reports from a user’s mobile device or computer. Moreover, these systems then route the report to any designated approvers based on the rules set up in the system.

Travel Management

Expense tracking is top-rated in travel management. With dedicated travel and expenses software, employees can track expenses while on the go and submit claims directly from their phone or tablet.

Some solutions allow users to send receipts via fax or email, while others have mobile apps that take pictures of receipts and instantly submit them as part of an expense report.

Receipt Scanning

Use of receipt scanning is a great way to store receipts digitally to be found more easily when needed. Most employees already have a smartphone at work, so this is one of the easiest ways to keep track of all receipts.

Automated Expense Reporting

The automated expense reports make it easy for employees to submit their expenses on time and comply with company policies. It also makes it easy for managers to review these reports and approve them promptly.

Expenses Management Software Meaning

Use of expenses management is all about keeping track of your business expenses. This includes everything from purchasing supplies to paying your employees and more. If you’re a small business owner, you must keep track of your expenses to ensure that you’re not overpaying.

It’s also important to see how much money you’re spending on various items so that you can make informed decisions about where you should be spending money and how much.

Main Features of Expenses Management Software

Managing business expenses can be a tedious task. It requires time and effort to keep track of all the receipts, track the business mileage and categorize them accordingly. The best expense management software will help you by automating the entire process and saving you from the hassle.

The main features that we look for in an expense management software are:

Automated Expense Reports

The expense reports can be automatically generated and sent to managers, executives, and relevant people. This saves time and effort, as well as helps in identifying areas of improvement.

Easy Budgeting Tools

Expenses Management Software provides easy budgeting tools that help employees track their spending habits and make better decisions about their finances.

Employees can also set budgets for specific expenses such as travel or entertainment. This allows them to plan and avoid overspending on unnecessary items.

Integrations with Other Applications

Expenses Management Software integrates with other applications. This includes accounting software, billing software, HR software, project management software, etc. Thus, it allows you to manage your business processes more efficiently than ever before.

Benefits of Using Expenses Management Software

While there are many reasons why an expense management tool is necessary for your business, here are some key benefits that you must consider:

Reduced Operational Costs

The automation of manual tasks cuts down operational costs considerably. You save on document processing time and control costs by using a shared tool to manage all your expenses in one place. In addition, most tools have in-built features like fraud detection and audit trails that prevent costly mistakes and overspending.

Automated Expense Tracking System

Expense tracking is one of the most important aspects of any company’s workflow. If you want to generate accurate reports and balance sheets, you need to have an efficient system for tracking all your expenses.

With the help of modern technology, it’s easy to automate this process. Software systems can track your expenses and manage all your financial information with ease.

Easier Budgeting

To make your budgeting process more manageable, you can use expense management software to track your expenditures. This will give you complete control over your finances without needing to worry about anything else, because this software system itself will automate all these tasks. You can sit back and relax while your software does everything for you automatically.

What Companies Should Buy Expense Management Software?

Expense management software is an excellent tool for small and medium businesses, but larger companies can also use it. Many Fortune 500 companies use expense management software to track expenses and manage budgets.

If you’re thinking about buying expense management software, you should ask yourself a few questions first:

What type of company do you have? If your company has multiple employees and locations, you should consider using an enterprise-level solution. Moreover, when your company is small or has only one location, then look into a cloud-based solution. Choose one you can access from any device with an internet connection.

How much are you looking to spend? Depending on the number of users, features, and integrations available in the system, enterprise-level solutions can cost thousands of dollars per year. However, some affordable options are available if you’re looking for something more affordable.

What Does Expenses Management Software Cost?

The cost of expenses management software can vary depending on what features you need. Some of these include:

Free or low-cost options

Many companies offer free or low-cost options for small businesses. You may also be able to find free apps that help you keep track of your expenses.

All paid subscription plans tend to be more expensive than free options, but they offer more features and flexibility.

Enterprise solutions

The enterprise solutions are usually reserved for larger companies that need more advanced features and customization options. These products can be costly, but they often provide better support and service than other types of expenses management software products.

Types of Expenses Management Software

There are several types of expense management software, including:

Employee Expense Management

Time and attendance software is an employee EMS. It allows organizations to track their employees’ time and attendance easily. Most of these systems also have leave management, payroll integration, and more.

Expense Management

The expenses management software allows you to keep track of your company’s expenses. You can receive alerts whenever an expense is made so that you can approve or disapprove it. The system may also be able to automatically approve certain types of expenses so that you don’t have to waste time approving every one manually.

Payroll Software

The payroll software has many features that make it easy to manage your payroll process efficiently. Some payroll systems even allow you to calculate taxes automatically based on the information provided by your employees or even pay them directly if they don’t want an employer’s paycheck.

Here are some of the trends we expect will impact how businesses manage their expenses in 2022:

Cloud-Based Software

It is becoming more common to have cloud-based software rather than local. This is because it is more cost-effective, easier to access, and has more features.

Automated Expenses

Automated expense tracking has become very popular in the last few years, with many people using their phones to track their expenses. You can take pictures of receipts or scan them into your phone, then upload them into your account.


All-round security is also becoming increasingly important as companies look to protect themselves against hacking attacks and cyber fraudsters. Securing data against these threats means that companies can keep their data safe from unwanted users or hackers. These hackers could cause damage if they were able to access sensitive information such as credit card numbers or bank details.

What is the Best Expenses Management Software?

With so many options, it can get a bit overwhelming trying to find the expense management software that’s best for your business. We put together a list of the top systems on the market right now. But if you’re looking to save time and money, we suggest checking out our list before buying.

How to Choose the Right Expenses Management Software

You may feel overwhelmed by the number of expense management software solutions. We understand that it can be challenging to navigate this market and choose a solution that will work for your business. This is why we are here to help you find the right expenses management software for your company’s needs.


Expenses management software is one of the best business tools you can use to manage your expenses. It lets you not just track your monetary purchases but also generate reports, analyze and get insights from them, and do online and mobile billing.