Best Data Management Software

Top List of Best Data Management System

Choosing the best data management software may not seem like a big deal, but it's actually very important. These software systems are complex and require a thorough review before selecting the best one to use.

If you're hoping to learn everything you need to know about the best data management software, read on. We've compiled a list of the top choice on the market so you can find the best one for you.

1. MailsDaddy PST to Office 365 Migration Tool

— MailsDaddy PST to Office 365 Migration Tool enables you to bulk Import PST files to Office 365…

Starting Price$99
Pricing ModelOne Time License
Free TrialYes
Free VersionNo
2. Octoparse

— Octoparse is a powerful web scraping software that enables businesses to extract data from websites and automate…

Starting Price$75/month (billed annually)
Pricing ModelSubscriber based
Free TrialYes
Free VersionYes

Data Management Software Overview

Data management is the process of collecting, storing, and using data. The main objective of data management is to assist individuals and business organizations in fully optimizing data use in making decisions and running their businesses.

Software is a program that contains a set of instructions. The program instructs the computer when executing certain functions in an organization.

A company with data and software systems is better positioned to ensure that up-to-date information is collected, stored, and used when needed.

What is Data Management Software?

Data management software is a tool that collects, combines, and manages high volumes of data obtained from different sources by an organization.

Businesses and individuals can use the software system to keep critical data in one place for ease of use and retrieval. An IT department is crucial for many businesses and requires a suitable business application. This application should run and provide analytical information to help with decision-making and proper strategic planning.

What Does Data Management Software Do?

Within any high-tech company, there must be an IT department. This department has IT specialists who use data management systems to help them with their tasks.

Below is a list of the functions of the data management system.

  • Maintains data quality
  • Improves data storage and reliability
  • Increases data security
  • Helps data integration
  • Aids data control
  • Assists with risk management

Data quality

The IT specialists use the software to identify and fill any missing data. As a result, there’s a reduction in data layoff, positively impacting analytics precision.

Data storage and reliability

Data management ensures the proper storage of important information. Furthermore, the storage tools provide backup where an organization can retrieve data easily whenever it needs to.

In addition, the data management system also provides up-to-date data that is more reliable. Therefore, companies respond to market changes more effectively, building flexibility to cater to customer needs.

Data security

Data management protects individuals, organizations, and employees against data loss. Data security is enhanced chiefly through authentication features when the information contains confidential data that need to be cautiously managed.

Data integration

The tools also collect data and transform it into a structured form, making it easy to control and maintain in the database management system (DMS).

Data control

This software offers data control. You can create an alert, where you can get instant notification in case someone changes the data. Furthermore, you can identify how and when data was changed.

Risk management

Besides data control, data management software has tools that allow individuals and organizations to apply controlled access, integration, storage, use, and retrieval of data. The processes help to reduce the data risks.

Main Features of Data Management Software

The purpose of systems like this is to monitor, identify and correct all manner of data. Additionally, the features ensure the best data analytics and enhancements.

Below is a list of the main data management software features.

  • Data quality is a feature that fills any missing piece of valuable data in an organization, promoting data enhancements and quality.
  • Data control features give IT specialists complete control over available data. They also create alerts where they can get notifications any time there are data alterations.
  • Data security has encryption, tokenization, and access control features in data storage. The authentication tools provide full complete data protection from breaches.
  • Risk management tool ensures that an organization has protection over data risks. There are controlled access, integration, and storage of data.
  • Workflow automation is another feature that automates repetitive tasks in the workflow of any business or even for individuals. Again, the tool enhances data management optimization.

Benefits of Using Data Management Software

Some of the user benefits of data management software in an organization include:

Data warehousing

A data management system can integrate stored data from different sources into a warehouse. It facilitates prompt access by the employees.

Data analytics

These systems can also support analytical processing so that an organization can be in a better position to assess its trends. The data is managed more effectively, allowing for better decision-making within the company.

With proper data analytics, a business can identify the latest trends enabling them to design the best models suited for their business operations, helping them realize growth and increase profits.

Data compliance

Data storage management tools help organizations to keep data as long as they can. Therefore, maintaining regulatory compliance is very simple. Data privacy laws are made clear and available to the employees. Every new employee is provided with the company data privacy laws and must comply with the rules and regulations.

Data governance

Every company has its policies, practices, and different roles. A data management solution helps the companies secure adequately collected and stored data.

Furthermore, it defines the practices, roles, and policies in a more straightforward way, and makes them simple enough for everyone to understand.

Best Real-World Example of Data Management Software


Google is a multinational technology company that uses Google cloud, which offers a limitless database management system. Google Cloud has now created an extension to a Google Drive that stores data collected from different sources.

Call centers are business setups that use Google Docs to store data. Agents edit the documents and google sheets online, providing the correct information to the management.

Managers use such data to make decisions as well as formulate policies.

Amazon Web Services — AWS

Amazon storage service (S3) stores manage and analyze data.

For instance, e-commerce companies such as Warby Parker, an American online eyewear retailer, and Amazon use data storage management software to enhance enterprise resource planning (ERP) as well as customer management relationship (CRM)

Microsoft Azure

A good example is Zendesk Inc, a company based in the United States. It uses cloud computing Microsoft Azure software to provide software-as-a-service products to related customer support and sales, among other customer communications.


Adobe now uses IBM cloud computing to manage its content and digital assets. Additionally, it hosts, access, and leverages private customer data on-premise or IBM Cloud, meeting the highest security requirements and regulatory data compliance standards.

What Does Data Management Software Cost?

Different data software has different pricing plans. Some have a free trial, while others do not. Again, some software has a free version, but most have price tags attached to them.

Here is the data management software pricing plan of the topmost data tool.

Product — /DB

Starting price — $250.00

Frequency — Per Month

Per-user — Used per user

Free version — Available

Free Trial — Available

Types of Data Management Software

The most common types of data management software that you can find in an organization setup include;

  • (MDM) Master Data Management. Here, data helps the organization work without any form of breakdown. Decision-makers make business decisions based on the available and reliable data. The data is collected from different sources, enabling the organization to deploy the right tools; thus, the business will not experience failure at any single point.
  • Data stewardship acts as a digital sheriff, acting as a watch over data collection.
  • Data quality management major-major deals with combining gathered data, organizing, and storing it.
  • Data security is the most crucial aspect of data management. Security features such as end-to-end encryption apply when you access, use, and exchange data. In addition, authentication tools prevent unauthorized access, data deletion, and breaches.
  • Data governance works as an organization’s constitution that clearly describes the practices, policies, and roles of every member of the company. Data governors oversee the network of stewards, security teams, and data management processes.
  • Data warehousing is a data management tool that enables business intelligence (BI) operations, specifically data analytics. It contains large volumes of data from numerous sources.
  • Big data management. A lot of information is collected, organized, analyzed, and used to improve a company’s operations. Different data from various sources is put together and controlled. The managed data improve functions and security or informs business intelligence.

As digitization advances, data management systems also change. Trends, on the other hand, are dynamic. Some of the current trends include:

Data analytics expansion

Data management systems support data analytics. This dramatically impacts the company’s operations and success. Well-structured data analysis reduces costs and increases returns. As a result, the business becomes very competitive.

The best way to embrace data analytics is to always keep a business updated. By doing so, it becomes flexible and ready to adjust to any change or development.

Data analysts, therefore, use augmented analytics, self-service analytics, and cloud analytic tools.

Hybrid and multi-cloud data

Covid-19 hurt most businesses. Some closed down, and others forced their workers to work remotely. Communication, coordination, and access to company data became the issue of concern.

The internet and cloud-based solutions were the only tools with which to work. As many employees worked from home, they opted for H=ybrid and Multi-cloud. As a result, Artificial Intelligence (AI) and Machine Learning (ML) became popular data management trends.

They both support automation, and as technology evolves, it will replace human labor, thus doing away with human error. Further, AI improves data quality that can be used to create intelligent data catalogs, supporting active metadata.

Data management to data fabric

Data Fabric is a present-day concept that backs up the idea that a large volume of data obtained from different sources can be integrated and replaced.

Recently, businesses have shifted to the cloud, where unlimited data is stored. Data Fabric connects all data with all network data management tools.

Besides being cloud-based, you can get all the data in one place, well organized. In short, it provides frictionless access and sharing of data within a distributed network.

DataOps in data management

DataOps applies DevOps in data management, improving communication. Mainly, it removes barriers and allows communication within the entire company. It uses Agile technology and automation features to support analytics and data teams.

DataOps improves the quality of data analytics and reduces cycle time. It is also applied to the entire data lifecycle, from data preparation to that reporting.

Which Data Management Software is the Best?

Choosing the best data management software is not always easy. However, trying all the available software systems is essential before settling on one. Testing each data software tool discussed above will be a great start.

Again, while trying the data management tool, check the specifications; if the tool device meets your preferences, go for it.

Choosing the Right Data Management Software

Below is a complete guide to the most common considerations that will help you choose the right data management tool for your company.

Data cleansing

A good data management tool should help clean and correct available data. By so doing, redundancy is reduced, and data quality is improved. A cleansed data is straightforward to read and understand, removing any form of confusion and contradiction.

Consolidation feature

A good data management tool should be able to integrate data from disparate sources and store it in a central position. Data collection should also be automatic.

Functionality and scalability

As the business grows, there’s a collection of more data. The data requires management and analysis. Therefore, data management tools should be flexible enough to care for business needs. In short, the management tools should provide functionality and scalability features.

Data backup, recovery, and downtime

Any company should be able to back up data. Whenever data is required, retrieving should be an issue of the past. Some data may require modification and upgrading.

Therefore, a good data management tool should allow data backups, recovery, and upgrade at any time without disruptions. Therefore, a good data management tool, Therefore, a good data management tool.

The total cost of ownership

When purchasing a data management tool right for your company, the costs from one software to another. Pricing plans are also different. It is essential to select a “data management software with flexible pricing. Some also have free trials, which can be a month or more.


Data management software has positively impacted many businesses’ operations, management, and growth. Managers now make informed decisions from generating quality data to storing, controlling, and managing risks.

We recommend that any business size embrace data management software. You will realize cost reductions and increased returns.