Effective scheduling and time management are vital for professionals and businesses alike. Calendly has been simplifying the process of scheduling appointments since its launch in 2013.
With its range of features and intuitive interface, Calendly is a leading online appointment scheduling tool.
The cost of Calendly depends on the chosen plan. This article will review the current pricing structure of Calendly, analyzing its features and how it can benefit your business in 2023 and beyond.
General Pricing Table of Calendly in 2023
|Calendly Pricing Models||Monthly Subscription Cost||Annual Subscription Cost||Saving % using Annual|
|Pricing Model Value Metrics||Calendly Basic||Calendly Essentials||Calendly Professional||Calendly Teams||Calendly Enterprise|
|Calendar connections per user||1||2||6||6||6|
|Active event types||1||Unlimited||Unlimited||Unlimited||Unlimited|
|Cost per calendar connections per user||$0.00||$5.00||$2.50||$3.33||–|
|Create unlimited one-on-one events||✅||✅||✅||✅||✅|
|Help center access||✅||✅||✅||✅||✅|
|24/7 Email support||✅||✅||✅||✅||Expedited|
|Live chat support||❌||✅||✅||✅||✅|
Comprehensive Guide of Calendly Pricing Models
|Calendly Features||Calendly Basic||Calendly Essentials||Calendly Professional||Calendly Professional||Calendly Teams|
|Connect to Google, Office 365, Outlook, and iCloud calendars|
|Access Calendly with web, iOS, and Android apps|
|Active Event Types||1||Unlimited||Unlimited||Unlimited||Unlimited|
|Create unlimited one-on-one events|
|Create meeting polls||Unlimited||Unlimited||Unlimited||Unlimited||Unlimited|
|Customize your booking link|
|Create group events||❌||✅||✅||✅||✅|
|Automated event notifications|
|Send your invitee email reminders and follow-ups|
|Customize email notifications and reminders|
|Get meeting notifications via text|
|Update your cancellation policy|
|Create automated workflows|
|Add links to your confirmation pages|
|Redirect your invitees||❌||❌||✅||✅||✅|
|View analytics and insights|
Try Out Calendly Professional Plan Now
Everything you need for your team is available for only $15.00 per seat per month when you use the Professional Plan. Sign up and start creating collective event types and building automated workflows.
Calendly offers many features to streamline the booking process. Users can create personalized booking links and share them with clients or colleagues, allowing them to easily select a suitable time slot from the available options.
Customizable Meeting Types and Availability
Whether it is a one-on-one appointment, a group session, or even a round-robin event, users have the flexibility to customize the duration, time slots, and intervals between meetings. Additionally, they can define your availability preferences, including specific days and times, ensuring that appointments align with their schedules.
Automated Reminders and Notifications
The tool sends automated reminders and notifications to participants, ensuring they don’t miss their scheduled appointments. Customizable email notifications allow users to personalize the messages.
Team Collaboration and Group Scheduling
For teams and organizations, Calendly offers robust collaboration features. With the ability to create team events and share availability across team members, scheduling group meetings becomes effortless. Team administrators can also manage permissions and set restrictions to ensure smooth coordination within the organization.
Analytics and Reporting
Users can track metrics like meeting volume, conversion rates, and popular meeting types, enabling them to make data-driven decisions and improve their efficiency.
Whether offering consulting services, hosting workshops, or conducting coaching sessions, users can integrate payment gateways such as PayPal or Stripe with Calendly. This feature enables users to collect payments at the time of booking effortlessly.
Did you know?More than 10 million users use Calendly for planning meetings and appointments.
Calendly Integration and Extensions
Calendly offers seamless integration with a variety of platforms and applications and a range of extensions to enhance its functionality. It integrates seamlessly with Google Outlook, Calendar, Office 365, and other popular calendar platforms. To streamline customer relationship management processes, Calendly integrates with several CRM platforms, including Salesforce and HubSpot, to efficiently capture and manage customer data.
Users can connect the preferred video conferencing tool, such as Zoom, Microsoft Teams, and GoToMeeting, with Calendly to generate meeting links or join details for each scheduled appointment. As mentioned, Calendly allows integrations with the leading payment gateways, PayPal and Stripe. Enhance your marketing and communication efforts by integrating Calendly with email marketing platforms like Mailchimp.
Calendly offers browser extensions for Google Chrome and Firefox, enabling users to access its features and schedule appointments directly from their browsers. This will save you time and provide convenient access to Calendly’s functionalities.
Calendly Pricing Overview
The cost of Calendly plans depends on the different features each of them offers. Calendly pricing plans cater to the unique needs of individuals, teams of all sizes, and enterprises.
Basic Plan: Ideal for Individuals with Basic Scheduling Needs
Calendly’s Basic Plan is an excellent starting point for individuals who start with basic scheduling. This is a forever-free plan and can be used as long as needed. This plan allows users to schedule unlimited events and access core features like calendar integrations and event types.
Here’s what you’ll get by signing up for Calendly Basic:
- Branding your page,
- Automated notifications,
- The possibility of adding the tool to your website,
- Easy connection to Slack, Google Meet, Zoom, and others.
Essentials Plan: Advanced Scheduling Features
The Essentials Plan is designed for individuals who require more advanced features and customization options. With pricing options for a monthly or annual subscription, this plan comes with all features of the Basic Plan, along with additional benefits, such as:
- Update the cancelation policy,
- Live chat support,
- Unlimited event types,
- Add links to the confirmation pages.
Professional Plan: Perfect for Small Teams
The Professional Plan suits small teams requiring advanced scheduling features and better reporting. It includes all features of the Essentials Plan, plus:
- Customizable email notifications and reminders,
- Advanced analytics and reporting,
- Collective event types,
- Integration with additional applications and tools.
Teams Plan: Ideal for Teams Who Require Collaborative Schedule
Calendly’s Teams Plan is designed for larger teams that require advanced scheduling features, administrative controls, and team collaboration.
Besides all the features of the Professional plan, here is what users get with the Calendly Teams Plan:
- Centralized billing,
- Advanced team scheduling and coordination features,
- Round-robin event types,
- Locking and syncing managed events.
Calendly also offers custom Enterprise Plans for larger organizations with more complex needs. This plan offers enterprise admin and IT-oriented features that assist users in efficiently running their businesses. The pricing for Calendly Enterprise Plans is available upon request.
These plans provide:
- Tailored solutions,
- Advanced security measures,
- Dedicated support,
- Security and legal reviews.
Don’t Miss Out On Calendly Essentials
Calendly Essentials provides everything that you need. For just $10 per seat per month, you can connect to two calendars and create group events.
Overview of Calendly Pricing Plans
|Calendly Basic||Best for individuals who need basic scheduling.|
|Calendly Essentials||Best for individuals who need advanced scheduling.|
|Calendly Professional||Best for small teams that need better customization.|
|Calendly Teams||Best for bigger teams that require collaborative scheduling features.|
|Calendly Enterprise||Best for large organizations.|
Benefits Of Using Calendly Pricing Plans
Using Calendly pricing plans offers several benefits that can enhance your scheduling and appointment management processes. There are over 40 features that come with the Professional and Teams Plan, but the number of features users can access depends on which pricing plan they choose.
Let’s see the biggest benefits of using Calendly pricing plans.
Calendly pricing plans offer various customization options, allowing you to personalize your scheduling pages, event types, and email notifications. The tool offers advanced customization options at higher-tier pricing plans, such as the Professional and Teams plans. Users can tailor the look and feel of the scheduling pages, event types, and email notifications to align with their brand identity.
This sophisticated tool allows integration with popular calendar platforms, CRM systems, video conferencing tools, and payment gateways. These integrations enhance productivity and enable seamless data transfer between applications.
Meeting Analytics and Insights
The higher-tier pricing plans provide access to meeting analytics and insights. These features allow you to track key metrics such as meeting volume, participant response rates, and conversion rates. By analyzing this data, users gain valuable insights into the scheduling patterns.
Intuitive User Experience (UX)
The tool’s clean and straightforward design and user-friendly interface make it easy for users to navigate and schedule appointments without confusion or complexity. The intuitive UX contributes to a seamless scheduling process and improves user satisfaction.
How Much Does Calendly Cost?
The Basic Plan is entirely free and provides essential scheduling features. The monthly fee for the Essentials pricing plan is $10.00, while the annual subscription fee comes for a price of $96.00, which means $8 per month.
The Professional Plan, priced at $15 per seat per month when billed monthly, is Calendly’s most popular pricing plan. However, if you are already familiar with its features and plan to use Calendly with your team for a long time, it is smarter to choose the annual subscription that costs $144.00. This will save you 20% from the start.
Larger teams using collaborative schedules should subscribe to the Teams pricing plan, which costs $20.00 per seat monthly. If you are looking to save some money, you can always choose the annual subscription and pay $192.00 at once.
The Enterprise Plan, the most advanced plan, offers the highest level of customization and control. It offers dedicated account management, priority support, and additional features like Salesforce integration, custom development, and premium security. Suitable for enterprise-level businesses, the plan’s cost is not provided, so you’ll have to contact sales to learn how much the customized plan for your enterprise will cost.
Start Your Journey With the Calendly Teams Plan
Purchase the basic Calendly Teams plan for a yearly cost of $192.00 and get 47 features. Try for free today.
Customer Support for Calendly Pricing Plans
Calendly offers several customer support options for users of its scheduling tool. Regardless of the pricing plan chosen, users can easily get assistance whenever they experience issues or have questions.
The website features a comprehensive Help Center that serves as a valuable resource for those willing to look for answers themselves. It includes a wide range of articles, guides, and tutorials covering various topics related to its features, pricing plans, integrations, troubleshooting, scheduling, and more. In addition, Calendly offers email support 24/7 for users who require assistance with their pricing plans. It’s worth mentioning that the email support for the Enterprise plan is expedited.
Users with paid Calendly subscriptions have access to live chat support. Users can use the live chat feature to chat with customer support agents in real-time and receive immediate help with any issues they might be experiencing.
The highest-tiered pricing plan, the Enterprise Plan, offers phone support and has a dedicated support team providing priority support and a customized solution for any complex issues.
Calendly maintains a presence on various social media platforms, including Facebook, LinkedIn, Instagram, and Twitter. Users can use these channels to reach out to their support team, either through direct messages or by tagging Calendly in their posts.
|Calendly Email||[email protected]|
|Phone Number||+1 (800) 979-9850|
|Open a Support Ticket||https://calendly.com/contact-us|
Which Is The Best Calendly Pricing Plan?
Choosing the best Calendly pricing plan largely depends on your business needs and requirements. Assess the features essential for your workflow and whether your team requires advanced features. Will you have use for multiple calendar integrations, team scheduling options, analytics, and insights?
If you work as part of a team or have multiple team members who need access to scheduling tools, consider plans that offer collaboration features, multiple user accounts, and team management capabilities. The Professional pricing plan is most beneficial to teams that need advanced features, including team collaboration, analytics, and customization options.
Consider The Annual Cost of Calendly Professional
Sign up for Calendly Professional, pay the annual cost of $144.00, and get the chance to create collective event types while saving 20%.
Hidden Costs: Something To Keep in Mind
When purchasing any tool, including Calendly, be aware of potential hidden costs that may arise. While Calendly’s pricing plans are transparent, there are some additional fees you should consider.
Different integration options and customizations are available through the paid plans. Still, some integrations may not be fully supported by Calendly’s platform, resulting in additional costs charged by third-party vendors. While this is not a Calendly-specific issue, it is essential to keep in mind that additional charges may be incurred when using external applications.
Those with a paid subscription should know it will renew automatically unless they choose to downgrade it before the renewal date. To change the pricing plan, update the payment information by clicking on My Account and then Billing. Users can change their plans, and add or remove seats.
How To Pay For A Calendly Subscription?
Visit the Calendly pricing page, where you will choose the suitable plan. Calendly platform accepts various payment methods for their services, which include Visa, Discover, Mastercard, American Express, JCB, Diners Club credit, and debit cards.
If you are located outside the USA, the platform accepts payments via PayPal. Note that transactions over $2,500 can be made using invoices and purchase orders.
Can I Use Calendly For Free?
Yes, Calendly offers a Basic Plan, which is a forever-free plan. You can try the Essentials, Professional, and Teams Plans for free for two weeks.
At the end of the free trial, your account will be downgraded to the Basic Plan, and you can continue to use Calendly without paying anything. You can also invite team members to join your trial account at no additional cost. Once your trial period ends, everyone will be downgraded to the Basic Plan.
Try Out Calendly for Free Now
Use the forever-free Basic Plan and take advantage of its features.
Comparison of The Calendly Pricing Plan With Zoho Bookings
Zoho Bookings is an online appointment-scheduling software that synchronizes users’ calendars while allowing them to easily schedule and make payments for appointments. Its user interface adapts to your specific industry, providing a customized experience. Below you’ll find an overview on how its plans compare to the Calendly pricing plans:
|Main Feature||Calendly||Zoho Bookings|
|Monthly Plan||– Calendly Basic – Free|
– Calendly Essentials – $10.00
– Calendly Professional – $15.00
– Calendly Teams – $20.00
– Calendly Enterprise – Custom
|– Zoho Bookings Basic – $8 per staff/month|
– Zoho Bookings Premium – $12 per staff/month
|Annual Plan||– Calendly Basic – Free|
– Calendly Essentials – $96.00
– Calendly Professional – $144.00
– Calendly Teams – $192.00
– Calendly Enterprise – Custom
|– Zoho Bookings Basic – $6 per staff a month|
– Zoho Bookings Premium – $9 per staff/month
|Pros||– Calendly’s higher-tier plans provide features for team collaboration, enabling multiple team members to manage their calendars, share availability, and schedule appointments efficiently.|
– Robust Integrations: Calendly integrates smoothly with various calendar platforms, CRM systems, video conferencing tools, and payment gateways.
|– Affordable paid plans starting at $6 a month and many options for payment gateways.|
– Customizable Interface: Users have extensive customization options for the domain, booking pages, and emails. Also, the custom functions and APIs simplify the creation of tailored solutions for scheduling challenges.
|Cons||Limited Free Plan Features: Calendly Basic Plan has limitations on integrations, customization options, and features.||– Integration Limitations: While Zoho Bookings integrates with popular calendars and online payment gateways, it may not have integrations with certain niche platforms or specific tools that your business relies on.|
– Fewer pricing plans compared to Calendly’s pricing structure.
Recommended Alternative to Calendly
We recommend Zoho Bookings as an alternative since it serves as a cloud-based solution that facilitates online bookings for businesses of all sizes. It provides a platform for businesses to showcase their services, allowing customers to easily choose a service and a time slot and book appointments independently.
This functionality particularly benefits service providers like electricians and plumbers who offer in-person services. Moreover, Zoho Bookings offers a range of scheduling options, catering to companies that require both virtual and physical visits with clients.
Here is what else Zoho Bookings offers that makes it a good alternative:
- Branding: Users can select from more than 20 themes and layouts for their pages and map them to their sites;
- Performance metrics: Users can keep track of their appointments on the calendar dashboard;
- Two-way calendar sync: The team’s calendars can be connected to Zoho Bookings to improve efficiency.
Calendly proves to be a powerful and versatile online appointment scheduling tool with its comprehensive range of features and pricing plans. Whether you are an individual, a small team, or a large business, Calendly offers pricing options that can meet your specific needs. From the efficient booking process and the ability to collect payments to the overview of team activity and integration capabilities, Calendly streamlines scheduling tasks and enhances productivity.
Each pricing plan comes with its set of benefits and limitations, so you should carefully assess your needs to determine the most suitable plan. However, by choosing any of the Calendly pricing plans, you’ll get streamlined appointment scheduling, 24/7 support, extensive integration options, and a user-friendly interface. Simplify your scheduling process and enhance customer experience with Calendly.