Paymo is a modern online project management application designed for small and medium businesses from industries like Web Design & Development, Creative Agencies, Marketing & Social Media, Software & IT Services, Business Consultants, Architecture & Construction or Legal Services .
The application bundles time tracking, task management and invoicing. This means that you can keep track of the entire lifetime of a project (from creation until getting paid) without having to use and pay for several apps.
When you create a project you can decide from the start what type of project it will be: non-billable, flat rate or time&materials project. You can invite your team and decide what role each team member will have: project manager or regular employee. Depending on their type, each user will have access to specific things on that project: project managers can see all the information about their projects, while regular users can only see data from the project they're assigned to.
In Paymo there's a hierarchical structure: Client - Project - Task list - Task, which means that you can't have a task without a task list, a task list without a project or a project without a client.
Before planning you can start by creating a Paymo note, which is a document containing a detailed to-do list of everything that needs to be done. After you've written everything down, you can group and structure the tasks into task lists.
As a project manager, the application allows you to assign one or multiple users to tasks, add a description, set deadlines or add budget hours. The users can track time spent on specific tasks in several ways:
Web Timer - just start typing and the projects and tasks will autocomplete. When you are ready to work just start the stopwatch. All time entries are saved with start and end times for accurate time reports.
Desktop Apps - sometimes it makes more sense to work with a desktop timer. You don't need to log into Paymo, just start the app and begin recording. It works in the same way as the web timer but has other features. With the desktop timer you can easily track your time directly on the desktop and you can edit your time entries right in the app. You can also set up idle time detection to avoid tracking away time by mistake. The app is available for both Windows & OS X.
Paymo Plus - an automatic time tracking app that monitors what you’re doing on your computer. At the end of the day just allocate the time to your projects. It's ideal for heavy 'multitaskers' or people who forget to clock in. You don’t have to remember to start and stop a timer each time you switch tasks during your work. You can monitor time you spend online, in apps, documents & email or on specific websites like YouTube or Facebook. You can use the rule filtering system to automatically link time spent to the right projects.
Mobile Apps - any changes you’re making while working offline on your Paymo project management mobile apps will be automatically synchronized with your online account when you connect to the Internet.
The application allows you to create new projects, task lists and tasks, add new clients, track time, view a list of your tasks and add time entries to your timesheet.
Paymo's reporting engine allows you to create live reports that show your timesheet data in real time. You also have the option to create static reports that capture the project state at a particular time.
All timesheet reports are branded and shareable within your organization or externally with any of your clients.
Invoicing is another important feature in Paymo. With a couple of clicks you can turn your timesheet data into an invoice. You can manually adjust the data and share the invoice with your clients via email. Invoices are available in a number of languages and currencies and you can customize their appearance to better reflect your brand.
The app is highly personalizable - before you start using Paymo, configure your Company Settings to input your company details, logo, and contact info or settings about your account: interface language, theme, currency etc. You can also enter your VAT details and other invoicing data, select your date and time settings.
- Project Templates
- Automatic Time Tracking
- Task Management
- Task Hours Budget
- User Permissions
- Expense Tracking
- Unlimited Storage Space
- Shareable Timesheet Reports
- Mobile & Desktop Apps
- Interface in 18 languages