When I Work


When I Work Scheduling is a complete mobile employee scheduling application which is designed for companies with 20 to 250 staffs. You probably spend at least 8 hours every week or even more on employee scheduling by means of programs such as Excel. When I Work Scheduling application helps you develop that schedule for a week in as little as 15 minutes. The app in fact does much more than simply saving your time on scheduling. It helps you make better communications, remove excuses, enhance accountability amongst your employees, track attendance and time, and thus augment growth of your business.

You can use When I Work Scheduling software to effortlessly schedule and communicate with your staffs. All you need to send your staff a text message. When I Work Scheduling features a free mobile app that can be used on Android and iPhone. It includes a 2-way text messaging that allows your employees to accept the open shifts and ask for their schedule through text messaging. Then activate attendance and ask the employees to use the mobile time clock for punching in from their smartphones or setup an iPad as a terminal. You can easily view which location your staffs clock in from map and after you see the time sheets, you can conclude with just a click of button.

When I Work Scheduling features employee scheduling with a simple drag and drop interface. You can have access to the software from anywhere and anytime and get notifications through text messages, emails and push notifications. You can see employee availability from the scheduler while the templates allow you to copy previous schedules for faster scheduling.  

Key Features

  • Employee Scheduling - simple drag & drop interface
  • Online Access - anytime, anywhere
  • Notifications - email, text message & push notifications
  • Communication - text alerts, group text, and 2-way texting
  • Time Clock - mobile phones, iPad, or PC (with Attendance)
  • Payroll - forecast your labor costs
  • Reports - track and review your data, export available
  • Calendar - iCal / Outlook Calendar / Google Calendar Sync
  • Templates - copy previous schedules for rapid scheduling
  • Trade Shifts - approve shift trades from your phone
  • Employee Availability - visible right from the scheduler
  • Payroll - integrations and easy export options
  • Mobile - FREE apps for iPhone & Android
  • Open Shifts - fill open shifts by text message
  • Multiple Locations - view all locations from one account
  • Job Sites - perfect for construction, home health care



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