Time management solutions for employer

Keeping employees in check can be demanding and take up valuable time for owners or managers of SMEs. There are many diverse ways of maintaining good timekeeping practices.

At the same time, maintaining good relations with employees should be your aim. Time management of employees by management teams can be fraught with difficulty. It is a fine dividing line between being a dictator boss and a benevolent boss.

Monitoring breaks, limiting overtime and general timekeeping is essential for controlling labor costs.

 

In an ideal world, your employees and other stakeholders are all trustworthy individuals. Holding them to the highest standards of integrity and self-management should be the norm. The trouble is that we don’t inhabit an ideal world. Bad habits, poor timekeeping and ‘padding time’ can begin to creep in if the workforce isn’t supervised.

That is not to say all managers slack off from time to time. These things happen. Turning a blind eye to the odd few minutes late attendance happens. Allowing early finishing or breaks to overrun the allotted times can become commonplace.

Managers cannot be here, there and everywhere at the same time. If you are running a small business and recognize the bad habits of employees mentioned above, do something about it now.

Consider how bad habits can be removed from the work schedule to keep employees on track without appearing to be ‘the great dictator’ boss. Below are a few things you can put in place and make your workplace, remote site working or team time more productive. You can do so without adding extra cost to the bottom line.

In an ideal world, your employees and other stakeholders are all trustworthy individuals. The trouble is that we don’t inhabit an ideal world. Bad habits, poor timekeeping and ‘padding time’ can begin to creep in.

That is not to say all managers slack off from time to time. Slack supervision allows these things to happen. Some managers turn a blind eye to the odd five minutes or ten minutes late attendance. Allowing early finishing or allowing breaks to overrun the allotted times adds to labor costs.

Managers cannot be here, there and everywhere at the same time. If you are running a small business and recognize some or all bad habits of employees, now is the time to act. Consider how you can remove employees' bad habits from the work schedule and keep employees on track without appearing to be ‘the great dictator’ boss.

Below are a few things you can put in place to make your workplace or remote site working time more productive. In doing so you won't be adding extra cost to the bottom line.

Recognize Problems

There are ways in which you can improve your employees' timekeeping. The end result will improve their productivity during their working hours. For work which revolves around a fixed location, such as an office, recording logon and logoff times on digital devices is easy.

When employees take a break, move from one task to another or move to another location, their time on work tasks can be accurately recorded. You can prevent employees using their time for shopping or other recreational activities. Put in place the policy for salaried and hourly paid employees with no exceptions.

Sites can be blocked and personal email use limited. Introduce a workplace policy that limits recreational or non-work use of personal devices. Only allow devices such as phones or tablets for work use during work hours.

Use Tools

Time management software and apps have made timekeeping more proactive, accurate and balanced. Install tracking software on hardware such as computers and laptops. Managers will have access to real-time data on how employees use their computers during work time.

Does your business operate on remote sites with a mix of staff? Do you use contractors, full time or temporary or a mix? If so, an app that incorporates GPS and geofencing will be a good fit. You will have an accurate appraisal of when and where your staff are at all times during working hours.

Prioritization

Setting priorities, deadlines, allocation of resources and forecasting is the remit of management. It is also the responsibility of employees to focus on their workload. Getting the job or tasks completed on time and within budget should be everyone's goal.

If you try and micromanage all elements of employee time, you’ll end up creating more work for yourself. Make employees and other stakeholders aware of their responsibilities to manage their time. Give clear instruction on priorities and urgency levels for tasks and how each task impacts on others.

Ensure staff training so they understand their roles and responsibilities. Ensuring the right tools for the job at hand is all part of the prioritizing process. Well trained employees are crucial to good time management and delivery of service.

Appropriate Supervision

Technology has made the task of timekeeping and adherence to company practices simpler. Increased accuracy is the result. But, as with any management system, you will need to consider how much latitude is allowed.

Giving them the freedom to manage their own time is the wise path to take. A modicum of supervision is required to maintain employee accountability. Mobile apps that incorporate geofencing have made timekeeping and location tracking more accurate. For both management and employees, it is more accurate, fairer and less time consuming for all.

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