Moving Technical Writing To The Cloud
Technical writing has always been an integral part of any company’s content creation and management process. Indeed, technical writing is used for a variety of purposes by businesses of all kinds which is why technical writers are so in demand.
But in an ever-evolving world, new technologies are changing the way businesses operate and, similarly, the way technical writing is organized. Hence, here’s everything you need to know about moving technical writing to the cloud.
What Is Cloud Programming and Why Do You Need It?
First and foremost, it is necessary to understand what cloud programming is and why you even need it in the first place. To put it simply, cloud-based computing is a way of simplifying many IT-related processes happening in your business. From software installation to configuration to management and maintenance – all of these can be made easier with the help of cloud-based computing.
Experts from the top essay writing sites agree that simplifying these processes can help companies significantly decrease the amount of time, energy, and money being spent on them. That’s why so many businesses are now turning to cloud-based solutions and relying on them to sustain such a wide variety of tasks both in the short term and in the long run.
Cloud-based solutions allow companies to work with applications and programs running on remote servers by working on the web and simply having access to the Internet. This means that businesses don’t need to think about installing software on local computers and the challenges installation poses. Instead of purchasing the software once, companies need to pay a monthly or yearly fee which is usually much smaller than the fee they would be paying for a single purchase.
So, how does this apply to technical writing? Technical writing can be organized with the help of cloud-based solutions for the same reasons as organizing any other processes in your business that are done in the cloud. In other words, moving technical writing to the cloud can reduce costs, decrease the amount of time spent on it, and bring many more benefits to you and your employees. You can expect all the necessary tools available to you immediately while also coming at a reasonable price. In addition to that, such solutions make collaboration easier and information storage more secure.
What Are the Benefits of Cloud-Based Technical Writing?
Speaking of the reasons to move technical writing to the cloud, there are some clear benefits of cloud-based technical writing that you need to consider. Of course, there is the element of digital transformation that helps companies grow, especially in terms of IT developments. However, this is not the only advantage of moving technical writing to the cloud, so here are some other things to consider:
- Costs: As mentioned earlier, cloud-based solutions allow companies to reduce their IT-related expenses. Instead of purchasing a program, cloud-based applications require you to pay a regular fee which is usually much smaller than a fee for a one-time purchase. Such an approach is particularly suitable for those who have a tight budget that needs to be spread out. Because you don’t need to hire anyone to come and install the software, you will be saving even more money this way.
- Collaboration: With bigger companies that are constantly growing and expanding, it is inevitable that more businesses start working with remote employees and having entire teams made up of freelancers. This is why cloud-based applications are becoming more popular as they allow contributors to collaborate in real-time even when being located in completely different places.
- Real-Time Updates: Speaking of working in real-time, cloud-based solutions for technical writing also let users instantly get real-time updates. This applies in two senses. On one hand, you will be working with other writers in real-time and seeing all of the changes they make while they see your changes. On the other hand, the real-time aspect means that all the new versions of the applications and all the updates they get will be immediately available to you.
- Storage Options: Yet another interesting benefit of moving technical writing to the cloud is the variety of storage options you get. Writers can be saving different versions of the documents they were working on. Moreover, these versions can either be stored in the cloud or on the writer’s hard drive. In addition to that, storing information in the cloud can increase security.
How Do You Structure Cloud-Based Technical Writing?
Now that you know everything about cloud-based technical writing, it’s worth understanding how such processes can be structured and organized. Experts from online essay writer reviews sites agree that planning is one of the most important things about moving technical writing to the cloud. In other words, if you don’t plan this transition wisely, you can end up making many mistakes and maybe even regretting the whole thing in the end.
Firstly, you need to analyze your current situation. Is your company already somewhat cloud-based or do all of your processes run on local physical devices? Do you have any knowledge about working with cloud-based solutions or are you completely new to such tech? Once you understand what you have and know already, it will be much easier to create a path for yourself that will lead you to a successful transition to the cloud.
Secondly, you need to prepare your team to the transition. Remember that they will mostly be the ones working in the cloud from now on, so they need to be prepared. Do they have any knowledge about working in the cloud? How many of your employees work remotely? These and other questions are absolutely necessary to make the transition smooth particularly for your employees and not just for your company as a whole.
Lastly, make the transition and analyze the mistakes you made during it. By identifying the challenges you faced and the way you dealt with them, you will be able to further organize cloud-based technical writing better. If you noticed that many of your employees are struggling with the new software, you need to organize a training session for them to educate them about using the software. If some of them don’t understand why the transition is needed in the first place, you need to explain it to them and prove that they need to evolve.
Which Cloud-Based Technical Writing Software Should You Use?
One last important point about moving technical writing to the cloud. Here are some examples of software you may want to use:
- Google Docs (as well as Google Drive, Sheets, and Slides)
- Office 365 Suite
- DITA-based authoring apps and services like Doczone and Stilo Migrate
- Wiki-based authoring apps like Atlassian OnDemand and Mindtouch Cloud
All in all, moving your technical writing to the cloud can be quite complicated if your technical writing processes aren’t organized already. But once you get started, it will be much easier to continue the transition smoothly. Use the tips in this article to help you move your technical writing to the cloud successfully and avoid making simple mistakes in the process.