4 Things to Remember About Secure File Sharing in the Modern Workplace
With the rise of the COVID-19 pandemic, and increasingly for years before that, remote working has become such an incredibly important way of working in the modern era, and this has only been made possible thanks to the advances in file sharing.
The process of file sharing could literally be as simple as sharing documents as an email attachment, or it could be a completely integrated cloud storage system you and your business uses. However, no matter what method you use to share your files today, there’s such an incredible emphasis on making sure it’s secure.
Today, we’re going to talk through four very important security aspects you need to remember if you’re practicing file sharing in your modern workplace.
1. Remember Basic Security Procedures
Just because the way modern businesses operate has changed over the last few years, but it doesn’t mean the basics behind proper security have. Every employee using every device and sharing files needs to make sure they’re following basic security protocols.
These include practices like using strong, randomized passwords and not using their birthday or their cat’s name. It means logging out of their computer station when they’re done using it, locking physical doors, and not downloading attachments or accessing websites that aren’t secure and may download viruses to your computer system.
2. Protect Across All Devices
Nowadays, employees aren’t just using computers that sit at a workstation within your business office. They may be working at home on their laptops, or their mobile phones, or tablets, or in co-working spaces. No matter the devices your employees are using, you need to make sure they are aware that every device needs to be secured, and every protocol is followed.
3. Stay Up to Date
When device or software manufacturers update their software, you’ll regularly see in the patch notes that they’ve included bug fixes and added security features. If you don’t download these updates, then you’re leaving your devices and files open to attack. If the update was meant to plug a potential breach, then you need to make sure every device, like we said above, is protected from it.
This applies to everything. If you’re using outdated software or solutions that don’t offer the features you need to get the job done safely, then you’ll need to spend time finding the remote file access solution for you that offers the most you can get.
4. Training is Essential
Hand in hand with every point we’ve spoken about, your employees will need training with the latest security measures. If your employees don’t know what they’re doing, then how can you expect files to be securely shared within your business?
Whether you’re holding training days or creating/sourcing content and explanatory text for people to follow, you need to make sure you’re investing time in teaching your employees everything they need to know, so they can be proactive in protecting your business.
As you can see, there are a few keys things you need to look out for to ensure your business remains secure while file sharing, and it revolves around you and your employees being as proactive as possible to remain safe and keep everything protected.