The Art of Photocopying - Understanding Copiers

One of the most standard pieces of equipment in an office setting is the copier. Admittedly, the majority of us do not give much thought to how they work or what goes on once you place your original on the glass - but it is worth taking a look.

Nowadays, photocopying machines come in all forms - many offices use multifunctional devices that serve as fax machines, printers, scanners and photocopiers in one. Photocopiers look complicated, but they work using two simple scientific processes. Let's take a closer look inside!

How Do Photocopying Machines Work?

The photocopying and reprographics process has remained unchanged for decades. A photocopying machine utilizes simple and highly efficient technology to make accurate and fast duplicates of your documents.

  1. Light

Most importantly, copiers shine a powerful beam of light across your document. The light gets reflected off the lighter parts of the paper to generate an electrically charged "image" of your document.

  1. Drum

The "image" is then transmitted to a drum in the copier. Only some parts of the drum will be charged with static electricity - these are dependent on the darker areas of the "image" that were made from your document.

  1. Toner

The drum is then brushed with toner, which is made up of fine particles that are attracted to the static charge of the drum. Only the parts of the drum that were statically charged by the "image" attract the toner.

  1. Paper

Paper is then passed through the toner-covered drum, attracting the dark toner particles. The paper is then heat treated in the machine so that the toner adheres to the page, making your copy.

This entire process takes just a few seconds, and since the whole page is "imaged" and processed simultaneously – it’s one of the fastest methods to make copies of any black and white document. On the flip side, the process for color copies is the same, except that the page gets passed through multiple colors of the toner to create the entire spectrum of colors that we can see.

You don't need to understand how a photocopying machine works to know how important it is to your office. Nowadays, there are plenty of great copying options for your office - including multifunctional devices that can integrate seamlessly into your office workflow.


Types of Photocopiers You Need to Know

The most common copy machines in the market include:

  1. Standard Black and White Photocopiers

These are photocopiers that use only one color toner, mostly black. These machines come in different size ranges and can produce more than a hundred pages per minute. They are commonly used for any type of business, school and also other types of offices.

  1. Color Photocopiers

Unlike Standard Black and White Photocopiers, color copiers can produce colored copies. This type of photocopying machine can also produce black & white copies too, making them very versatile.

  1. Network Copiers

These photocopiers can be connected to the office network to allow every user in the company to print and scan wirelessly. Most multi-functional and digital copiers have a built-in network card.

  1. Multifunctional Copiers

These machines are designed to provide several functions. They can be used to print, fax, scan and copy documents. They also have a document finishing option like booklet folding with stapling and saddle stitch.  These are complete document print management and archiving tools for the office.

  1. Home Office Machines

These machines can be a good addition for a home-based business. They can produce both standard black-white and colored copies depending on your needs.

  1. Desktop Copiers

Desktop photocopiers are designed for A4 paper or smaller size only. They are simply models of smaller copiers or even multifunctional photocopiers that have been designed to be placed a desk.

Renting vs. Buying a Copier

Photocopiers are a vital part of any business. Whether you need them to serve your business's everyday clerical needs or to take on a higher volume load of scanning and printing, it’s invaluable to find a use for one at your office.

Buying a copier, however, is only one of the ways to get your hands on such a device. If your company cannot afford the huge sum needed to purchase a new business copier, you might want to consider other options like renting.

Apart from a few circumstances, it is always better to rent a copier, especially when it comes to technical equipment that depreciates heavily.

Photocopier rental can be cheaper allowing you to take advantage of keeping cash flow in the business.

That’s just one of the many benefits you can gain from renting a photocopying machine.


Man naturally strives for efficiency. The endless need for a better device that can cope with man's demands brings us this incredible modern day machine. Each day poses great challenges to us, and it’s always up to us to come up with a means to overcome the problems we face. Investing in copiers assures you of the fastest, most efficient and organized paperwork concerns. If your business does not have one yet, then it is time to get one.

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